Originally published in an EMC blog for the Russia and CIS audience, Kirill Kochubey writes about the benefits of using AVEVA Net with Documentum Capital Projects.
Major capital projects to build new energy plants, dams or oil rigs are complex. There's an enormous investment in time and money to complete these projects on time, on budget within quality standards.
It's not surprising that when projects get complex, aspects of the design spiral may come into play. This spiral model says that the more participants that introduce changes and additions to the project, the greater the likelihood of errors occurring.
Here are a few examples of errors that can happen:
- Hardware requirements for equipment are incompatible and conflicting with the equipment selected for the project
- Weight and size of construction objects are incompatible
- Inconsistencies between the object's elements and the terrain characteristics
The project becomes even more complex if it involves simultaneous participation with geographically distributed teams working on a variety of design disciplines. Managing change effectively requires digital enterprise solutions that do not interfere with the workflow and do not cause delays. Combined with EMC Documentum Capital Projects, this task is solved through the use of AVEVA NET technologies.
Collaborating on Design Data and Documents
AVEVA Net is an integrated hub that allows users to collaborate on design data and documents. Information can come from many sources like spreadsheets, databases, or other structured data stores. The AVEVA hub is built on the idea of accumulating and organizing knowledge about an object, which enables concurrent retrieval of metadata for each element.
AVEVA NET Workhub and Dashboard work with data in any format, including 3D models, laser-scanned data, digital photographs, 2D drawings, scanned documents, and data from ERP systems. All of this information is organized and merged in a single workspace where users can view any characteristics of an element at once, along with all of the documents in which it appears like drawings, 3D models, and photographs. The time savings are significant as design engineers typically spend between 50% and 80% of their working time searching for information, and browsing through piles of documents, spreadsheets, and databases.
In addition, the Workhub contains tools for analyzing, validating, and monitoring technical information, which helps to avoid making engineering decisions based on incorrect source data.
Integration of Documentum Capital Projects with AVEVA NET Workhub and Dashboard
AVEVA NET Workhub and Dashboard acts as a tool for merging and visualizing all technical information on the project, while validating the data and automatically assigning cross-references to documents. This hub also allows you to check the completeness of documentation and to carry out checks based on object metadata. In addition, efficient work on the project requires precise management of all the steps for preparing the documents:
- Establishing a process of receiving and sending documents
- Distributing tasks to employees
- Assigning turnaround times for each document
- Monitoring whether the deadlines are met
- Reviewing and validating documents
All of these tasks are handled by Documentum Capital Projects. It acts as a vehicle that allows the designers and contractors to share documents with the customer, and lets the customer forward documentation for review to the relevant specialists within an organization. Documentum Capital Projects manages all stages of the document preparation process, from creating a template to approving the final version.
In Documentum Capital Projects, the workflow is planned with placeholders for future documents provided by their contractor. This information is automatically sent to EMC Supplier Exchange, where the contractor is informed that the placeholder needs to be filled out with information, for example, a DWG drawing.
The documentation developer, a supplier, uploads the document after which a Document Controller runs a preliminary verification to detect errors in versions, verify names, etc. The document is then handed over to Documentum Capital Projects, where it is assessed by the customer's engineer. Following the routing rules, this document reaches the engineer for review.
To check the correctness of the equipment, parameters, and measurements, the engineer is required to individually find, open, and analyze lots of other documents relevant to the equipment and structures in the drawing. Depending on the complexity of the drawing, this manual search and data verification can take several hours to several days.
Review Process Made Easier with AVEVA NET
Thanks to integration with AVEVA NET Workhub and Dashboard, the review process is much easier. This integration allows users to open and view the documents received from the contractor and upload them into Documentum Capital Projects using a special viewer. The system retrieves all engineering data from any drawing received. Each item is recognized by its unique name, and any new information supplements the existing metadata previously uploaded.
Instead of a simple PDF file, the engineer now deals with a detailed drawing, where the necessary technical information is immediately available for each item including the related documents from any project disciplines such as electrics, ventilation, heating, and so on. In addition, you can view 3D models of the objects in the drawing that are integrated into the overall model of the project.
When AVEVA NET Workhub is integrated within the Documentum Capital Projects dashboard, drawings and other objects are available to the user.
Drawings are displayed in the Documentum Capital Projects interface.
Upon completion of the drawing analysis, the engineer makes comments and sends the annotated drawing for improvements, all within AVEVA Workhub interface.
With integration between EMC Documentum Capital Projects and AVEVA NET Workhub and Dashboard, you can:
- View documents as drawings or 3D models with all relevant technical information for each element
- Automatically discover discrepancies in the data received at different project stages, from different disciplines and specialists
- Speed up validation of the project documentation, reducing the possibility of errors in design, construction, and operation.