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Originally published in an EMC blog for the Russia and CIS audience, Kirill Kochubey writes about the benefits of using AVEVA Net with Documentum Capital Projects.

Kirillpic1.jpgMajor capital projects to build new energy plants, dams or oil rigs are complex. There's an enormous investment in time and money to complete these projects on time, on budget within quality standards.

It's not surprising that when projects get complex, aspects of the design spiral may come into play. This spiral model says that the more participants that introduce changes and additions to the project, the greater the likelihood of errors occurring.

Here are a few examples of errors that can happen:

  • Hardware requirements for equipment are incompatible and conflicting with the equipment selected for the project
  • Weight and size of construction objects are incompatible
  • Inconsistencies between the object's elements and the terrain characteristics

The project becomes even more complex if it involves simultaneous participation with geographically distributed teams working on a variety of design disciplines. Managing change effectively requires digital enterprise solutions that do not interfere with the workflow and do not cause delays. Combined with EMC Documentum Capital Projects, this task is solved through the use of AVEVA NET technologies.

Collaborating on Design Data and Documents

Kirillpic2.jpgAVEVA Net is an integrated hub that allows users to collaborate on design data and documents. Information can come from many sources like spreadsheets, databases, or other structured data stores. The AVEVA hub is built on the idea of accumulating and organizing knowledge about an object, which enables concurrent retrieval of metadata for each element.

AVEVA NET Workhub and Dashboard work with data in any format, including 3D models, laser-scanned data, digital photographs, 2D drawings, scanned documents, and data from ERP systems. All of this information is organized and merged in a single workspace where users can view any characteristics of an element at once, along with all of the documents in which it appears like drawings, 3D models, and photographs. The time savings are significant as design engineers typically spend between 50% and 80% of their working time searching for information, and browsing through piles of documents, spreadsheets, and databases.

Kirillpic3 - 3D.jpgKirillpic4 - 2D.jpg
Select a part and see relevant information about it displayed in the right hand corner. This illustration shows a 3D Drawing in AvevaNET.Additional information about the selected part is available in the right hand corner in this 2D Drawing in AvevaNET

In addition, the Workhub contains tools for analyzing, validating, and monitoring technical information, which helps to avoid making engineering decisions based on incorrect source data.

Integration of Documentum Capital Projects with AVEVA NET Workhub and Dashboard

AVEVA NET Workhub and Dashboard acts as a tool for merging and visualizing all technical information on the project, while validating the data and automatically assigning cross-references to documents. This hub also allows you to check the completeness of documentation and to carry out checks based on object metadata. In addition, efficient work on the project requires precise management of all the steps for preparing the documents:

  • Establishing a process of receiving and sending documents
  • Routing
  • Distributing tasks to employees
  • Assigning turnaround times for each document
  • Monitoring whether the deadlines are met
  • Reviewing and validating documents


Kirillpic5 - diagram.jpgAll of these tasks are handled by Documentum Capital Projects. It acts as a vehicle that allows the designers and contractors to share documents with the customer, and lets the customer forward documentation for review to the relevant specialists within an organization. Documentum Capital Projects manages all stages of the document preparation process, from creating a template to approving the final version.


In Documentum Capital Projects, the workflow is planned with placeholders for future documents provided by their contractor. This information is automatically sent to EMC Supplier Exchange, where the contractor is informed that the placeholder needs to be filled out with information, for example, a DWG drawing.

The documentation developer, a supplier, uploads the document after which a Document Controller runs a preliminary verification to detect errors in versions, verify names, etc. The document is then handed over to Documentum Capital Projects, where it is assessed by the customer's engineer. Following the routing rules, this document reaches the engineer for review.

To check the correctness of the equipment, parameters, and measurements, the engineer is required to individually find, open, and analyze lots of other documents relevant to the equipment and structures in the drawing. Depending on the complexity of the drawing, this manual search and data verification can take several hours to several days.

Review Process Made Easier with AVEVA NET

Thanks to integration with AVEVA NET Workhub and Dashboard, the review process is much easier. This integration allows users to open and view the documents received from the contractor and upload them into Documentum Capital Projects using a special viewer. The system retrieves all engineering data from any drawing received. Each item is recognized by its unique name, and any new information supplements the existing metadata previously uploaded.

Instead of a simple PDF file, the engineer now deals with a detailed drawing, where the necessary technical information is immediately available for each item including the related documents from any project disciplines such as electrics, ventilation, heating, and so on. In addition, you can view 3D models of the objects in the drawing that are integrated into the overall model of the project.

   Kirillpic6 - ss.png



When AVEVA NET Workhub is integrated within the Documentum Capital Projects dashboard, drawings and other objects are available to the user.

  Kirillpic7 - ss.png



Drawings are displayed in the Documentum Capital Projects interface.


Kirillpic8 - ss.png


The system checks that the data in the drawings and specifications match which eliminates the need to perform lengthy searches and verifications using paper documents. The engineer can easily run a report to see quick results.

  Kirillpic9 - ss.png



By selecting “Nozzle report”, the engineer can immediately can see that diameters of tube and nozzle are different. The engineer can now correct this in his task and leave corresponding comments.


  Kirillpic10 - ss.jpgKirillpic11 - ss.jpg


Upon completion of the drawing analysis, the engineer makes  comments and sends the annotated drawing for improvements, all within AVEVA Workhub interface.


With integration between EMC Documentum Capital Projects and AVEVA NET Workhub and Dashboard, you can:

  • View documents as drawings or 3D models with all relevant technical information for each element
  • Automatically discover discrepancies in the data received at different project stages, from different disciplines and specialists
  • Speed up validation of the project documentation, reducing the possibility of errors in design, construction, and operation.

Design, Construction, Handover, Operations, Decommissioning.  These are the classic states of an asset through its existence.  Standards for the management and exchange of information during an asset lifecycle describe separate requirements for design / construction versus operations with handover as transition. This is because there are differences in the design / construction project information model and the operations asset information model that will be used going forward.


For example, the PAS 1192 standard provides a Part 2 for information management for the capital/delivery phase of construction projects using building information modeling. And there is a Part 3 for information management for the operational phase assets using building information modeling (BIM).


The 1192 standard further identifies a major works scenario where information must exchange between the Asset Information Model to a Project Information Model.  Major works examples provided by the 1192 standard are large-scale or complex demolition, refurbishment or repair, and new construction.  In contrast, the 1192 standard define minor works as not requiring the transfer of operational information to a project information model.


Most vendors expect Energy and Engineering customers to manage their design construction projects and the on-going operations and maintenance of their assets in separate software products.  This rationale is clearly supported by the two parts of the PAS 1192 standard, contrasting the differences in a Project Information Model versus Asset Information Model, owner-operator requirements, and the means of information exchange and collaboration.

PAS1192 2 3.jpgThe Asset Information Model in the asset lifecycle. Source: BIM Task Group


Do Owner/Operators have a clean delineation of major works and minor works? Not really.  First, operating asset brownfield projects occur far more frequently than illustrated in the 1192 standard.  Second, Owner/Operators typically view and want to manage and organize all recurring “minor works” as projects!


Here are some data points I gathered:

  • One Documentum Asset Operations customer plans for 100 projects per year per operating facility, most running a few months and a few running one to two years.  The same customer only has one to two large (major works) projects requiring handover per 100 smaller projects.
  • Another Documentum Asset Operations customer manually manages almost 300 projects in the same repository they manage their operations content, with information manually transferred back-and-forth.
  • Finally, when a major joint venture was shown on-premise Documentum Asset Operations and Documentum Capital Projects for their operating facility, the response was, "Why require two products?  The same people doing the recurring projects also operate the facility and do scheduled maintenance."


This recurring client request for managed projects in Documentum Asset Operations will be available in the upcoming Asset Operations 2.1 release.  The asset content, processes and means of collaboration remain as before. In addition, a separate Active Projects area manages project content, processes and collaboration reflecting on-premise Capital Projects.   Both new project documents and project working copies of operations documents save in each new project. They are  accessed by the defined project members, and reviewed and approved based on being revised internally or externally.  Finally, on project closure, the project saves to an Archive Projects area for reference.


The result: within the same repository, users are able to participate in processes to create, approve and share content – whether pertaining to on-going operations or operating facility (brownfield) projects.  Users benefit from a common user experience and simplified means to share information between operation and managed projects.


Since seeing is believing, watch these two product videos that show how projects are managed within Documentum Asset Operations.

  1. This video shows a project author creating a project working copy of an operations document for an active project


  1. This video shows a project author creating a project working copy of an operations document for an active project


We are pleased to announce that we are launching an EMC web-based self-service tool to provide you with quick access to environment & system requirements for our ECD products and solutions!

Screen Shot 2016-06-29 at 8.27.24 AM.png

The ECD products currently available include:

* Stay tuned - we will be continuing to add additional products

  • Platform
  • D2
  • xCP
  • Compliance
  • Connectors
  • eRoom
  • WDK Clients


With this information available in this tool, you now have the ability to generate your own queries and quickly determine supported options.

In addition to the new CRD process we will also start publishing our formal Tech Pubs product release notes to ELN.


Looking for more information?





Check it out!

Last week, we were proud to release the latest version of D2 - 4.6.  Documentum D2 4.6 is a combination of user experience and extensibility improvements, added features, performance improvements and a catch up of bug-fixes.

Of special mention for D2 4.6 is the public release of our D2 REST API's.  Following a broad strategy of opening up the Documentum products to other environments, this has been a long-awaited feature for many of our customers.   We're particularly excited since it will enable a number of new integration scenario's with line-of-business applications, directly taking advantage of D2 configurations and content behaviours.  The REST APIs are also a key enabler for Project Horizon D2-based apps, coming soon.  



The following table lists the key enhancements in the Documentum D2 4.6release:



Customer Benefit

Enterprise Extensibility
  • Initial release of public D2 REST APIs. The D2 REST APIs can be used to integrate D2 features and capabilities with other business systems.
  • Allow check-in with only VERSION access
  • New close triggers for more intuitive closing of widgets and workspaces
  • User settings to allow for sorting of folders than just files
  • User settings to allow for default workspaces
  • User settings to allow for session restore to last known location
  • Auto-select option for list fields on a property page
  • Include option to display time on property page calendar object
  • Removal of required auto-linking config for structured folder import
  • Better support of wildcards for list assistance dialog
  • Improvements to Doclist / search status bar information
Manageability and Configuration
  • Combined D2 Installation and Lockbox Configuration
  • Allow property page during check-in or import new version actions
  • New D2-Specs UI and Command line tool XML output
  • Improvements to D2 installation and install utility
Security enhancements and bug fixes
  • Significant security enhancements to ensure a much more secure product
  • Lot's-o-bug fixes
Support for new client OS
  • Support for Windows 10 (32-bit  and 64-bit)
  • Support for MAC OS 10.11.x
Support for new browsers
  • Support for Internet Explorer 11
  • Support for Mozilla Firefox 38 with Windows 7 through Windows 10
  • Support for Apple Safari 9.0.x with MAC OS 10.11.x
Support for new MS Office versions
  • Support for Microsoft Office 2013 SP1, Microsoft Office 365 (desktop), Microsoft Office 2016
Compatibility with Documentum products
  • Support for Documentum Content Server 7.2
  • Support for Documentum Foundation Classes (DFC) 7.2
D2 4.6 Extension of Support
  • Primary support extended to 31 March 2020
  • Secondary support extended to 31 March 2023

For more detailed information about the release, please check out the Release Notes.  Check it out.


Happy D2ing!  We hope to see you and talk more about D2 at EMCWorld/Momentum in just a few short weeks.



Journey so far


The last release of the Documentum developer edition was on Documentum 7.1, and this was released in March of 2014.

The most recent release of Document - Documentum 7.2 was on February of 2015.


This release incorporated close to 30 features. Addressed close to 3000 issues. Behind this release was the effort of about 100,000 hours of engineering work. We are very pleased to provide the community with developer edition of this release – The Documentum 7.2 developer edition.


With the earlier release of the Developer Edition, developers got a chance to evaluate, learn and develop applications on Documentum. The earlier editions helped the developer community to use the REST API to build custom applications. Create PoC for integration with Infoarchive. Evaluate the working of D2/xCP with Documentum 7.1, while making upgrade decisions.


We hope that Documentum 7.2 developer edition will continue to lend itself as a tool in the developer’s hand for evaluation, experimentation and exploration.


The developer edition of 7.2 is packaged a little differently. More on this below.

What is there in this release

Technical Stack

The stack contains:

  • Documentum Content Server - with DFC
  • Documentum REST services
  • Documentum Administrator


The content server stack is built over Open Source components of:

  • CentOS - Linux Operating System
  • PostgreSQL - RDBMS
  • Apache Tomcat (application server)

To work with the Developer Edition, one will need to have VMWare workstation or a VMWare player. One will not need any additional licenses. The free version of the VMWare player is available here [https://my.vmware.com/web/vmware/free#desktop_end_user_computing/vmware_player/7_0]

New features in this release

The Documentum 7.2 Developer Edition incorporates below new features:

  1. Stronger Security Options: AES-256 Encryption, Lockbox, RKM & SHA-2 SSL Certificates
  2. New Storage Certifications: ViPR, WORM Retention with Isilon & Data Domain
  3. Broader REST Services: Search, Facets, Batch Transaction

System Requirements

For the developer edition VM to operate effectively on your machine, please ensure that you have the below requirements of the host system





2 GHz

Disk Space

60 GB


8 GB

OS (For the VMWare Player:)

Windows 64-bit


The packaging of the release

Based on the feedback we had from our earlier version of Developer edition, we are packaging the Documentum 7.2 Developer edition in the below flavors

Split VM file for easy download

We heard that many had not had the best of experience in downloading a VM that was 50GB. We have attempted to better the download experience of the VM, by providing the VM in multiple file chunks. With this, the download can be done using a FTP client and also accelerate the download with multiple download sessions to the FTP host. Yes, you can also download using a browser.

Single download VM file

This maps to the packaging of the earlier release. For those who prefer to download a single file, the VM is available as a single zipped file of 12GB. One can download directly from the browser, or use a FTP client to download this.

How to gain access to the Developer Edition


Please register here to download the single VM file.


Getting this to run on your system

The Developer Edition is made available as a virtual machine to download. For one to work with the virtual machine, one will need a VM player. You can get a free player here  - https://my.vmware.com/web/vmware/free#desktop_end_user_computing/vmware_player/7_0


Please refer the Readme.txt files available with the download. This recites the steps to start up different components and setup the system for running Content Server.

Single VM file for download

Please register here to download the single VM file.


For best results, use Firefox or Chrome browsers.  Once you are registered you will be taken to the Developer Edition download page. This page will further have a link to a page that will have the listing of the different download options.


Split VM file for easy download

Please register here to download the split VM file

To use this method we recommend two utilities. You could also download the split files using a browser.

  • A FTP client to download the multi-part files and
  • 7-zip for stitching the split files into a single VM.


FileZilla, a FTP client can be downloaded from here [https://filezilla-project.org/download.php?type=client] and

7-Zip a file archiving and compressing utility can be downloaded from here [http://www.7-zip.org/download.html]


Please register here to download the split VM file. Once you have registered you will be taken to a page that will provide the ftp username and password for your registered login. Use these credentials in your FTP client to login.


See if the steps below will help (PLEASE CLICK TO VIEW LARGER IMAGE):



Once you have downloaded the split files, please refer to this video on how to stitch this together into a Single VM using 7-Zip


What are the limitations in this release

  1. CTS leverages windows based libraries, that are not supported on the Linux OS that developer edition is packaged on. So CTS is not available in this free distribution
  2. The developer edition supports a single repository
  3. The developer edition is for evaluation, exploration and experimentation, it will not lend towards load/performance testing



Please note, that the comments for this page are disabled.  Support for developer edition it is on a self-help basis from the Community. If you have a feature request, a question about functionality, or you find a bug, please post a discussion to the Documentum Community (login first if you haven’t already) with the tag dev_edition_72 (remember to search first to see if anyone else has had the same issue). We will do our best to monitor and respond to these questions and we invite all Community members to share their knowledge and experience with the release.




Post Update


When using existing lockbox (from a clone or catalog) into a new host machine, you will get an error related to system fingerprint being changed. To resolve this, use dm_crypto_manage_lockbox utility to reset system fingerprint to ensure that the lockbox trusts the new host.

We have placed the script and a readme file that resets the fingerprint in the lockbox to help you get started. Please follow the instructions in the readme file.

“Easy Content Management” may seem like an oxymoron, but most ECM practitioners have come to realize that user adoption is the critical success factor for their deployment.  Content is created and shared on a plethora of devices and within a variety of applications.  Content management needs to be woven into the fabric of daily work, not become a separate destination that sits apart from everything else that users do. 


I’m a new member of the EMC team, having been with the Enterprise Content Division (ECD) over the last 6 months and an ECM customer for many years prior.   I’ve been learning more about EMC’s products, especially those that make it easy for end-users to do their work and to drive further value from the content they manage.  I think we've made some compelling progress with EMC's product portfolio, as evidenced in our D2 4.5, released a couple of weeks ago.

I've recently also been exploring partner offerings that have similar objectives.  A lesson we’ve learned is that speed of adoption is increased when users experience user interfaces they already familiar with.   A product that exemplifies this approach is Insight, an EMC Certified Solution from Documentum partner COSI Consulting.

COSI offers much more than consulting.  They are primarily a software company that specializes in products that drive exceptional user experiences with enterprise content management. Their expertise comes out of years of creating ECM solutions for large customers in regulated industries like financial services and energy.  In particular, COSI has learned that successful ECM adoption really depends on users having simple and convenient access to document management features within the desktop tools that that they use all day, every day.  For most organizations, that means Windows Explorer, Microsoft Office, and Microsoft Outlook.



COSI Insight makes Documentum as easy to access as a mapped drive, with direct access to powerful document management capabilities directly from Windows Explorer

In a nutshell, Insight turns Explorer, Office, and Outlook into full featured clients for Documentum.  COSI has woven content management capabilities into the native look and feel of these tools to ensure that users feel at home with concepts like faceted search, check in/out, versioning, and metadata.  But beyond simply making those capabilities easily available, Insight empowers users so they actually want content management in their lives.  Insight helps them quickly and easily find the documents they need and automates away burdensome responsibilities for generating renditions, applying retention policies and conforming to standards for file names, folders and metadata.  Users get all the benefits of content management without the friction.


COSI also offers specific capabilities for vertical industries and job functions.  For example, users in financial services who prepare investor pitchbooks will appreciate the integration with research tools like Bloomberg, Factset and Capital IQ.  Spreadsheets and presentations stored in Documentum automatically preserve links to the charts and graphs created with these tools, so users don’t have to go to the trouble of updating links when documents are moved. Insight also integrates with CRM systems to pull customer and deal metadata into pitchbook content.



With COSI Insight, Outlook becomes a powerful front end to Documentum for legal teams

Similarly, the all-important context for legal matters is automatically captured as properties for documents and emails, which will make legal teams more productive and ensure compliance with matter management policies. At a major US energy firm, for example, COSI’s Insight LegalDocs solution is used to manage email chain of custody and collaboration on critical legal documentation.  Insight automatically generates docket numbers and links content to a standardized folder structure according to easily configured business rules.  And all this is done directly in Microsoft Outlook, eliminating the need for training on a new tool.  Insight also works with popular legal reviewing tools like Workshare.


As a Documentum administrator, COSI Insight will help you get a high return on your ECM initiatives.  In addition to helping your users get more value from their content, Insight fully leverages your Documentum infrastructure, including use and management of metadata, compatibility with D2, Webtop, TaskSpace, xPlore, Content Transformation Services, and Branch Office Caching Services.


So if you’re struggling with user adoption, COSI Insight is definitely worth a look. COSI Consulting will be demonstrating Insight at Momentum 2015.  Be sure to visit them at their booth and in the ECD partner pavilion. You can also learn more about Insight at their Web site www.cosiconsulting.com.


I will also be presenting a couple of sessions at Momentum 2015 conference - "Using ECM Value Measurements to Drive Best Practices" and "Maximizing the Value of Your Enterprise Content Library".  I'd like to meet as many customers, partners and anybody using ECM in interesting ways, and I've heard Momentum is a great place to do that.   I'm very excited!

For those other partners out there, I'd love to learn more about your offerings.  Please contact me directly, and share your ideas on how we can drive better results and value through more effective user experiences.

Hoping we can meet at Momentum,

        Patrick  patrick.mcgrath@emc.com

Hello D2 Community –

We are thrilled to announce the General Availability of version 4.5 of Documentum D2 and Documentum D2 +Pack.  Our product management and engineering teams have been hard at work over the last year, looking at ways to solve some of the most significant challenges of today's global knowledge workers.42-21980920.jpg


About D2

Documentum D2 is the advanced, configurable content-centric client for Documentum ECM. D2 offers a highly intuitive and personalizable user experience that accommodates individual preferences and working needs of different users, departments or lines of business while ensuring compliance with organizational policies and standards. D2 ensures that knowledge workers are more productive; helps reduce training costs, and rapidly accelerates user adoption of ECM deployments.

There are several benefits seen with D2, our new generation user interface for the ‘Content Library” use case. 

  • Benefits For the End-User
    • A modern user experience available over the web - that combined with major productivity increases - makes the use of the content library an attractive proposition.
    • Workspaces that can be personalized by the user based on a library of widgets, and whatever makes the user more productive in their own work styles.
    • Significant productivity increases for finding and performing actions upon content.  The browse and search experience combines the use of applied metadata, taxonomies, document relationships and semantic rules to provide access to relevant content - faster than ever.
    • Greater levels of automation and exposure to underlying content functions (such as transformations), reducing repetitive steps that require more time from the user to complete.  Their interactions with platform are therefore targeted to specific content with a minimal degree of manual labor to perform their jobs.
  • For the Business
    • Secure, role-based workspaces that provide authorized users access to the most actionable content that support specific business needs.
    • Easily configurable and automated workflows that help to speed up and standardize the execution of processes, data collection, approvals and compliance.
    • Improved data quality that results in increased findability and confidence in the content, and the line of business service that surrounds it.
  • For IT
    • Highly configurable workspaces and widgets, which promote reuse of content and content management functions.
    • Significantly less custom coding necessary, as most functions are now the result of administrator configuration. Some customers have experienced an 85% reduction in custom code necessary to implement their solutions.
    • Access to a robust API layer, providing access to content management functions and content through alternate user interfaces, including those of mobile applications and product integrations.
    • The IT benefits above results in quicker time to value and lower cost of ownership in terms of upgrade conflicts.  In other words, because the amount of custom code correlates to upgrade complexity, there are significant decreases in complexity because configurations are regression tested and backward compatible.
    • Faster, more trustworthy, more effective IT offerings.


So, what’s new in D2 v4.5?

D2 4.5 brings something to everyone:  presenting a combination of major improvements to user experience, user and admin productivity, security, added features and performance improvements.  Probably the most significant improvement for many, will be the exposure of faceted search which dramatically reduces the time and effort required to find and collect content.  This feature allows a user to leverage more traditional full text and semantic searches, and then to further refine search results by selecting dimensions that are aligned established taxonomies.

D2 Facet.png


Let’s get into some detail about the most significant features of the D2 4.5 release:



Features & Benefits


Search, and Improved Document Findability

  • Easier content discovery and consumption via enhanced Search and Facets
  • Usage and related improvements to Document List, Search and Facet widgets
  • New xPlore Query Form Configuration with optional Facets



  • Refreshed UI Experience
  • Drag & Drop from D2 to desktop, desktop to D2, between multiple repositories
  • Improved annotation collaboration with Office Documents
  • Out of office delegation
  • Improved 508 compliance made for sections  “Web-based intranet and internet information and applications” (1194.22) and  “Functional Performance Criteria” (1194.31)


Approvals & Workflow

  • Faster Document Approvals with multi-document support in workflows.
  • View your workflow progress at a glance using the new Graphical Workflow Display widget.
  • Sending of multiple documents into a workflow
  • Attaching supporting documents to a running workflow
  • Out of Office delegation capability

Information Integrity

Advanced Content Management and Configuration

  • Deep Folder Import with options to convert whole folder structure to virtual document
  • Virtual Document Inheritance – Create new Virtual Document from an existing Virtual Document structure and inherit the original structure
  • Enhanced D2 intelligent URL capabilities



  • Seamless integration of D2 with enterprise Single Sign-On supporting RSA ClearTrust, CA SiteMinder and IBM Tivoli Access Manager WebSeal.
  • Unlock the business value of content residing in multiple repositories.
  • Supporting the review and revise use case via the Syncplicity Connector for Documentum 1.1. support
  • Ability to copy and link files between D2 based repositories
  • Additional SSO providers supported
  • Multi-domain Kerberos


Faster Time to Value

  • Faster onboarding of users via default user configuration settings.
  • More easily report and provide technical specifications of D2 application configurations.
  • Quickly compare different D2 configurations to find discrepancies and validate the same configurations are being used.
  • Optional D2-Config Specifications Plug-in.


System Performance

  • Improved content transfer performance for local and remote users (via D2-BOCS)


Localization and Support

  • Localized versions of D2 4.5 available in Arabic, French, Italian, German, Spanish, Dutch, Brazilian Portuguese, Japanese, Simplified Chinese, Swedish and Russian.
  • Right-To-Left support
  • The localized version comes in the form of easy-to-use Language Packs and contains a localized user interface and user help for D2 Client. Customers no longer need to order Language Pack Model Numbers to access localized products. The customers will be entitled to the language packs by ordering the base “English” model numbers.

D2 4.5 Extension of support

New D2 4.5 Support Windows

  • Primary support extended to the April 30, 2019
  • Secondary support extended to April 30 of 2022

All currently paying maintenance on Documentum D2 are be entitled to this version of the software.  Much, much more information is available on the D2 support page.  In the coming weeks, we will provide further updates and links to more information.


I hope we’ll see you at EMCWord this year, where you’ll get the chance to learn more about the new release and experience some of the Hands-on-Labs!

Best, Patrick

Hello Documentum Community,



We’re very proud to announce the release of EMC Documentum 7.2, which is the result of work produced by five EMC product groups (Platform, CTS, Search, REST and xMS) from around the world.


The Documentum 7.2 release was developed along 3 major themes: Lowering cost of ownership, improving user experience, and major enhancements to trust and security to protect against ever-evolving threats. Over 30 new features have been added and over 2700 reported issues have been addressed in this release.


Major features of this release are:

  • New storage certifications: ViPR, WORM retention with Isilon & Data Domain
  • Stronger security options: AES-256 encryption, Lockbox, RKM & SHA-2 SSL certificates
  • Improved upgrade & migration: Significant improvements to incorporate best practices and to make upgrades/migrations easier to manage
  • Improved search processing performance and effectiveness:  Ability for cross-repository searches in query-based subscriptions.  New federated search adapter for InfoArchive
  • Expanded Documentum REST services: Search, Facets, Batch Transaction
  • Content Intelligence: updated with taxonomy exchange format (TEF)
  • Enhanced Transformation: Support for new formats and capabilities


This is a highly summarized list of new features.  For more information, it's worth reviewing the EMC Documentum 7.2 Release Notes from the EMC Documentum Support page.


Support: Please note - The Primary Support window for Documentum 7.2 is through 20 February 2019, after which Extended Support is available through 28 February 2022.


Existing customers current on maintenance can access the latest release of EMC Documentum by visiting our EMC Support Site at support.emc.com.  New customers should approach their account managers to generate a sales order to obtain the software.

Happy.pngWhile there has been much chatter about D2 and xCP Documentum clients on the community boards, I’m happy to report that our classic Webtop client has been updated to a new version, 6.8.


Hi – I’m Patrick McGrath, the new ECM Product Marketing Manager for IIG, returning for my second call of duty with Documentum.  When I arrived back after being away from the company for 15 years, it was important for me to find out the very latest news with our portfolio of offerings.


When I discussed Webtop with our product team, I consistently heard a strong resolve that there are NO plans to discontinue or end-of-life the product.   This came as a huge relief to me, as I’m sure it will to many of the hundreds of customers who still depend on it to run their mission critical applications.  This will give Webtop users plenty of time to evaluate and plan their Documentum client strategy – staying on Webtop, or taking advantage of the newer clients D2 and xCP as appropriate.


Of course, in extending the support horizon with this release, we have also certified it with all of the latest supported environments (AppServers, Browsers, Client OS’, JRE’s, etc.).  We will also continue to certify Webtop with the latest versions of the Content Server as and when they get released, ensuring that customers are able to take advantage of the new and advanced features of the Documentum platform while continuing to use Webtop.


The Webtop 6.8 release is also JRE 8 certified.   I’m sure we are all concerned about product security, especially those created as a result of Java incompatibilities.   Our team is doing our best to ensure that the latest JRE releases will be supported as soon as they become available.


Many existing customers have also faced issues around email management, due to the unsupported MRE component required for the EMCMF format of email messages.    As Webtop continues to be supported, we have moved to the .msg format (from EMCMF) for the importing of email messages.  Of course both formats will still work for the search function while we only allow viewing of EMCMF objects through Webtop 6.8. We also have a migration utility available to convert from the EMCMF format to the new .msg format.


While Webtop 6.8 interoperability issues were resolved for RPS and PRS in their January 2015 patches (P07), customers who run Records Manager (RM) are advised NOT to upgrade yet. Please refere to KnowledgeBase Article 195164, which will be refreshed with the latest detailed information and guidance about this issue.


The following table lists the key enhancements in the Documentum Webtop 6.8 release:



Customer Benefit

Email management improvements

  • A shift from using a proprietary email message format (EMCMF) to the native Microsoft Outlook .msg format for importing email messages in the repository.
  • Ability to use dm_document or any of its subtypes to import emails into the repository
  • Ability to search for emails (new .msg, old emcmf or a combination of both) by its attributes
  • Ability for customers to continue viewing the existing emcmf objects in the repository
Email migration utility
  • Ability to migrate the existing EMCMF email objects in the repository to the native Microsoft Outlook .msg format
Security enhancements and bug fixes
  • Significant security enhancements to ensure a much more secure product
  • Many bug fixes
Support for new client OS
  • Support for Windows 8.1 (32-bit  and 64-bit)
  • Support for MAC OS 10.9.x
Support for new browsers
  • Support for Internet Explorer 11
  • Support for Mozilla Firefox 24 with Windows 7 and Windows 8/8.1
  • Support for Apple Safari 7.0.x with MAC OS 10.9.x
Support for new MS Office versions
  • Support for MS Office 2013 and MS Office 2010 with Documentum Application Connector (DAC)  64-bit (available with DAC 6.8 release)
Compatibility with Documentumproducts
  • Support for Documentum Content Server 7.1
  • Support for Documentum Foundation Classes (DFC) 7.1
Webtop 6.8 Extension of Support
  • Primary support extended to the end of 2018
  • Secondary support extended to the end of 2021
Webtop 6.7 Support
  • Primary support ends as currently scheduled - April 2015
  • Secondary support ends as currently scheduled - April 2018
  • 1st year of secondary 6.7 support surcharge waived (charged at primary support rate)

For more detailed information about the release, please check out the Release Notes.


Happy Webtopping, and Happy Holidays!



12/17/2014 - UPDATE

Webtop 6.8 was released within months of the scheduled end of Webtop 6.7 primary support (April 2015).  The EMC Support Renewals Team is modifying the support agreement for customers still on Webtop 6.7 (& 6.7 SP1 and 6.7 SP2,6.7) so that first year of secondary support surcharges will be waived. Secondary support will therefore be offered at the primary support rate.  We hope this provides some relief to those customers planning their move to the new Webtop 6.8 release.

02/09/2015 - UPDATE

The interoperability issues between Webtop 6.8 and all versions of RPS and PRS were addressed in the January 2015 patch (P07) of RPS and PRS 6.7 SP3.


Webtop 6.8 Release Notes

A full list of Webtop 6.8 Documentation

Webtop 6.8 and Records Suite Interoperability Status - KB195164

We have opened a survey to solicit your feedback on xCP 2.1 Developer Edition. This will be very helpful for planning our next release of Developer Edition.

xCP 2.1 Developer Edition Survey

UPDATE: Thank you for your interest in this post.  We've decided to close comments as the list was getting a little too unwieldly.  Many are technical questions that will have better visibility in the community discussion forum.  If you have questions about the Developer Edition, please search the discussion forum.  If you don't find your answer, please start a new discussion.  Sorry for any inconvenience.

We are pleased to announce that the new xCP 2.1 Developer Edition is now available for free download from ECN. This has been the most popular request since we released the Documentum Developer Edition 7.1 back in March.  For folks who are waiting to start building some powerful apps using the latest and greatest xCP, the wait is over!


The Developer Edition is a virtual appliance built on the Documentum Developer Edition virtual machine. In addition to the Content Server and Documentum REST, the xCP Developer Edition comes with the xCP Runtime components.  Installation of the Developer Edition is a simple matter of opening up the vmdk file using either VMWare workstation or VMware player. No additional licensing is required.


This release of the Developer Edition is focused on enabling the xCP Development community to explore the capabilities of the xCP platform. We ask of you to share your feedback, sample apps, xCelerators and design patterns with the xCP community.


As with the Documentum Developer Edition, we’re following a perpetual beta model with the xCP Developer Edition to get feedback from the developer community on our products and on the use of the Open Source components.  In future releases we hope to add additional components and functionality from the xCP stack.


Please keep in mind that the xCP Developer Edition is limited to development use; it cannot be used for deploying production applications, nor is it intended for testing scalability and performance. Support for it is on a self-help basis from the Community: if you have a feature request, a question about functionality, or you find a bug, please post it on the Documentum Community, with the tag xcp_dev_edition (remember to search first to see if anyone else has had the same issue). We will do our best to monitor and respond to these questions and we invite all Community members to share their knowledge and experience with the release. (Register Now! if you haven’t already)

What is in the Virtual Machine







CentOS 6.4


Open Source Database

PostgreSQL 9.2


Application Server

Apache Tomcat 7.0.50


Bundled Java

Oracle Java


Documentum Products

Content Server 7.1 with Repository

Documentum Administrator 7.1

Documentum REST Services 7.1

Documentum DFC 7.1

xCP 2.1



Features and Functionality



Features Not Supported


The xCP Developer Edition does not have all the features of the enterprise product.  However, we do plan to add additional features over time, with a goal of achieving full parity.


Functionality that is not available in the initial release of the xCP Developer Edition includes:

  1. Business Activity Monitor (BAM): Alert, Charts, HDS
  2. Advanced Search: Content Intelligence Services, xPLore, Full-text Query and Discovered Metadata type Search
  3. Content Transformation Services (CTS): Renditions and Transformations


Download Instructions


In order to download the xCP Developer Edition, please register here >>


For best results, use Firefox or Chrome browsers. Depending on your browser settings, you will be presented with these options after you register:


  1. If you are prompted with "Do you want to run this application?", click on the "Run" button.  This will run the Download Manager and download the file.
  2. If you see the "About the Download Manager" page but are not prompted to run the application, click the "click here" link to save the file.


The download size is about 27GB.


Getting Started


A number of resources are available on ECN to help you get started quickly with the xCP Developer Edition:



The tutorials and sample applications are based on the enterprise product, so there may be things that don’t apply to the Developer Edition.  As you go through them, please share your experience with the rest of the community.  Your feedback will also help EMC improve the Developer Edition and the supporting resources.


We know it’s been a long wait, but we’re thrilled that the xCP Developer Edition is now here!


Questions?  Please post a comment below.

If you're interested in honing your technical skills, or in hearing the expert's view on IIG technology capabilities, there are multiple courses available throughout the remainder of 2014.


Captiva users can find Captiva 6 & 7 classes available for online learning this September and October. These include:

Captiva 7.x Developer, where you can learn how to use various types of scripting available in Captiva Capture. Topics include client-side scripting, .NET Code module, profile scripting for document types and image processing, and creation of custom image filters. (CaptureFlow scripting is not covered in this course.) In this course, students will use VB.NET.

Captiva 6.x Dispatcher Advanced is designed to provide Business Partners, System Integrators and End Users knowledge of advanced topics, and recommendations (best practices) regarding project preparation, classification, and extraction. All concepts are enforced with hands on exercises. Captiva Dispatcher is also one of the products included in EMC’s xCelerated Composition Platform (xCP) solution.

Documentum customers are highly encouraged to complete the upcoming Technical Fundamentals course, to get the most from their Documentum deployment. Both live-online and video instructor led training (VILT) delivery options are available for this popular course, which is a prerequisite for several follow-on Documentum courses.

Additional upcoming Documentum courses include a variety of delta classes to understand improved functionality from specific Documentum version upgrades.


View the complete course schedule for all IIG training opportunities here.

For those of you near Southern California (or if you are California dreaming), a D2 Configuration class will be held September 16, 2014 in San Diego. Space is still available. Details:


The course is four days and provides experienced Documentum users with an overview of the powerful D2 product. By the end of the class, students will be able to install and configure the D2 product, identify and configure the key components of a D2 application, and create a sample D2 application. There is a prerequisite of Technical Fundamentals of Documentum or equivalent knowledge. Log into mylearn to see full course details.

Register by sending email to edservices_cma_america@emc.com

Also in San Diego on September 22, 2014, is a System Administration for Documentum- Fundamentals class still has seats available. Details:

This five-day training provides Documentum System Administrator and Project Architects with a firm foundation in a wide variety of Documentum administrative tasks. Learn how to install, upgrade, configure, and perform basic maintenance tasks for Content Server. Log into mylearn to see full course details

Register by sending email to edservices_cma_america@emc.com

Of course you can choose online delivery methods if you prefer, but a live classroom setting provides direct access to our highly trained instructors, and helps you network with local peers.

A complete IIG course schedule is available here.

Huddle.jpgPosted just in time for the weekend (because we know how eager you are) - three four new sample applications and a detailed video tutorial on xCP 2.1:


xCP 2.1 Sample Application - xCMS

xCelerator: WorkSpace

xCP 2.1 Sample Application - xDM (Includes video tutorial)

xCP 2.1 Sample Application -  Investigative Case Management (ICM) NEW!


These sample applications have been designed as both learning vehicles for xCP 2.1 and starting points for your own applications.  We hope you get a lot out of them.


I know this isn't the xCP Developer Edition announcement a lot of you are waiting for, but it's good news nevertheless.  As for the xCP DE - you'll see it soon.  The engineering work has been done and we're just wading through some red tape before we can post it.  Stay tuned!


In its latest MarketScape on Worldwide Business Process Platforms Vendor Assessment, industry analyst IDC has ranked EMC as a “Major Player”.  The study covers the 10 best Business Process Platforms out of a total of 22 that IDC analysts Maureen Fleming and Jeff Silverstein have been evaluating since early 2013.


Documentum xCP was praised for high scores in business capabilities, as well as for case management, content, and correspondence use cases. IDC acknowledges that “xCP should be considered by enterprises as a BP platform candidate for initiatives that range from departmental process improvement that requires well-featured case management to transformation- focused process change around a larger customer life-cycle initiative.”


EMC has licensed the xCP section of the study to make it available to our customers and partners, free of charge, until May 19, 2015.


Download the EMC Profile for IDC MarketScape: Business Process Platforms >>


Learn more about Documentum xCP >>

Where should DEVELOPERS go in 2014 to gain hands-on experience, networking opportunities, free certification exams, 1:1 consulting and access to the top IIG contacts?


The answer is:


Momentum World, hosted within EMC World at the Venetian Hotel in
Las Vegas, May 5-8th, 2014


Just as Gautam pointed out back in this blog in February, "we work in a mobile, social, global community that transcends time zones"...and especially departments within an enterprise. "Community is 'king' and building that sense of community - a global community - with our developers, architects, administrators, IT executives and business users is a top priority not only for IIG, but also for EMC as a whole".


In support of this effort, we are combining our Momentum Europe, Momentum USA and Momentum Developer conferences this year into one worldwide event experience, bringing together our customers and partners from around the globe to learn how IIG enables you to address IT challenges and solve real business problems by connecting information to work.


So I invite you to join us at Momentum @ EMC World this May in Las Vegas. Details on the event and registration information can be found here on the Momentum page of the EMC World site.


And don't forget to sign-up for a free one-on-one consulting session at the Genius Lab or take an EMC Proven Professional exam ($200 value) for free at the event.


See you in Las Vegas!

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